POSITION DESCRIPTION
ORGANIZATION:
The
Atlantic Philanthropies
POSITION:
Advocacy Associate
REPORTS
TO:
Advocacy Director/Advocacy
Executive
LOCATION:
New
York
DATE:
January 2009
Job Purpose
The
Advocacy
Associate coordinates and manages the administrative needs of the
Advocacy
Director and Advocacy Executives and is expected to anticipate and
address the
needs and actions that will be important to the effective execution of
the Advocacy
Director’s and Advocacy Executive’s roles and
responsibilities. S/he may organize and
coordinate
administrative resources on a cross-functional basis.
Responsibilities will include basic tasks
essential to the effective running of the office as appropriate.
In
addition, the Advocacy Associate will assist the Advocacy Director and
Executive in substantive trainings, reviews, and other activities
associated
with the work of the Advocacy team.
Other Key Relationships
Programme
Associates, Communications staff, Strategic Learning and Evaluation
staff, and
Grants Management staff
Key Responsibilities – Programme Investments
·
The
Advocacy
Associate will maintain a commitment to Atlantic’s purpose,
values, strategy –
in word and deed
·
Supports
Advocacy
Director and Advocacy Executive including research and liaison with
internal
and external third parties involved in evaluation or programme
strategies
·
Collaborates
and coordinates work with others – fostering group efficiency,
effectiveness
and ownership for successful performance
·
Manages
ongoing relationship with grantees regarding scheduling payments and
reporting
requirements
·
Joins
the Director
of Advocacy and the Advocacy Executive as requested in conversations
with potential
and existing grantees
·
Reviews
concept papers or preliminary grant proposals and prepares summary
reports
·
Ensures
that grant reports and other materials from grantees comply with the
organization’s
grant guidelines
·
Work
with
Advocacy Director and Advocacy Executive in the development and
implementation
of advocacy training
·
Plans
and
schedules workflow to ensure smooth co-ordination between relevant
parties
·
Prepares
draft Grant Recommendation Summary (GRS) for review by the Advocacy
Executive
·
Ensures
accurate data are maintained on the grants administration database
·
Monitors
and tracks grants to ensure compliance with all financial, legal and
other Atlantic
requirements including identifying information and data omissions in
reports
and contacting grantee accordingly. This
may include monitoring of complex project management information
through the
use of appropriate tools
·
Works
closely with Grants Administration to ensure accurate and timely
receipt of
information to allow efficient distribution of funds to grantees in
line with Atlantic
policies and procedures
·
Other
administrative tasks related to programme management
·
Perform
other administrative duties as required, including but not limited to
travel
arrangements, expense reports, filing, mail collection and
distribution,
greeting visitors and coordinating refreshments
·
Special
projects as assigned
Professional Experience:
·
Experience
in public policy advocacy strongly
preferred
·
Knowledge
of and experience in not for profit organizations
·
Good
understanding of grants administration
·
A
Bachelors
degree or equivalent preferred
·
An
interest
in, and experience of, relevant programmatic issues
Personal and Interpersonal Qualifications
·
A
flexible
and dependable team player, also a self starter and ability to work
independently
·
Organisation,
planning, prioritization, time and project management skills
·
Strong
oral
and writing skills, with a good command of the English language
·
Strong
computer and technical skills (e.g. Word, Excel, Outlook and Web based
research)
·
Ability
to
identify and access relevant research, policy, statistical and other
information
and prepare clear and concise briefing papers
·
Critical
thinking skills with the ability to analyse proposals rigorously
including
financial skills to evaluate programme budgets
·
Ability
to
cope with ambiguity and change
·
Strong
interpersonal skills with the ability to communicate effectively and
professionally with a diverse range of people from different
environments and
at all levels
·
Not
withstanding all the foregoing, a
sense of humor is an asset
IF
INTERESTED, PLEASE CONTACT:
GENE
FAVOURS
212-916-7316
g.favours@atlanticphilanthropies.org