JOB DESCRIPTION

Title:                 Managing Director

Job Status:        Exempt, Regular, Full time

The Managing Director has lead responsibility for organizational development, systems management and fund development, with major shared responsibility for program management.  In this role, she or he ensures that we operate as a high performance organization that balances strategic program development with financial sustainability.  The Managing Director also acts as a project manager and/or campaign manager for assigned program work.

Major Responsibilities

1.   Coordinate organizational development work, assisting the Executive Director with staff & board development, strategic planning and annual program planning

2.   Cultivate and maintain organizational systems that support critical program functions such as work planning, program evaluation, contact management, budget management, etc.

3.   Actively help the senior staff team ensure consistent high quality program management

4.   Plan, manage and coordinate all major fund development activities with staff and volunteers

5.  Act as project manager and/or campaign manager for specified program work

Specific Duties 

ORGANIZATIONAL DEVELOPMENT

• Coordinate strategic planning and annual program planning process
• Coordinate training and development for staff and board
• Assist the Executive Director in organizational development activities

PROGRAM MANAGEMENT

• Assess needs and set priorities for improving organizational systems, including:

• Upgrade, develop and maintain key organizational systems in cooperation with users
• Assist the Executive Director in optimizing use of the infrastructure services and meeting the financial and administrative requirements of the Tides Center, our parent organization
• Support effective program-related decision making by reviewing, analyzing and clarifying information provided by or needed by program managers & Executive Director
• Actively participate in key program-related planning and evaluation meetings
• Flag program issues for attention by program managers, Executive Director or all staff
• Lead agenda development and scheduling for key organizational meetings
• For assigned program work, act as project director and/or campaign director, exercising lead responsibility for developing and managing work plans, budget, effective implementation, evaluation and reporting, consistent with organizational goals & plans
• Manage contractors, coordinate partners, and supervise paid and unpaid staff, as needed

FUND DEVELOPMENT

• Develop annual fund development plan and budget, including proposed revenue projections and fundraising expenses
• Develop, coordinate and evaluate all major fund development work plans
• Maintain effective systems for tracking and cultivating funders and donors
• Manage grants program, sharing assignments for grant/report writing and funder relations with the Executive Director, Associate Director, partner organizations and others
• Manage major donor program, organizing donor cultivation and solicitation activities to be carried out by the Executive Director, other staff, board members and volunteers
• Manage small donor program in cooperation with the Organizing Director
• Maintain consistent quality communications with funders and donors in coordination with the Associate Director and Executive Director

COORDINATION

• Coordinate with the Associate Director to ensure that organizational communications are fully integrated with fund development work
• Coordinate with the Organizing Director to ensure that membership and leadership development plans and activities are fully coordinated with fund development work
• Coordinate with Executive Director to ensure that policy development and advocacy is fully integrated with fund development work

OTHER

• Represent the organization ad hoc and in coalitions, alliances & networks, as assigned
• Carry out necessary administrative tasks, and other duties as assigned

Reporting and Authority

The Managing Director reports to the Executive Director and coordinates closely with the Associate Director and Organizing Director.  The Managing Director has delegated authority to implement approved plans and make implementation decisions related to organizational development, systems management and fund development.  The Managing Director will consult with the Executive Director before deviating from approved plans or making decisions that significantly affect program management, resource allocations or other team members.  The Managing Director will analyze options and make recommendations for decision by the Executive Director on major policy questions and proposed goals, plans and budgets.

Qualifications

At least five years experience in organizational development and fund development in nonprofit organizations.  Strong organizational and/or program management experience.  Excellent proven capacity in all aspects of work planning and project management.  Excellent attention to details and follow through.  Outstanding ability to work effectively in teams of diverse people and organizations.  Strong organizational, communications, computer, problem-solving and analytical skills. Highly self motivated and directed.  Proven commitment to progressive values and social change.  Knowledge of environmental public health issues and solutions desirable.

Physical requirements include ability to spend hours listening and talking; working via computer, telephone and other electronic devices; driving frequently to meetings and events; light lifting of equipment and materials, with occasional night or weekend work, long days and overnight travel.

Approved:       20 January 2007                       Revised: